Change/Cancelled POs in PECOS (Edinburgh college example Nov 24)

On Thu, 5 Dec, 2024 at 10:24 AM , APUC Ltd <helpdesk@apuc-scot.ac.uk> wrote: 

Hi Chris,

I have done some testing; I have established that the only field in the Contacts page that determines is the EMAIL address. i.e. if that field is populated, the CANCEL button will appear for users even if they have DO NOT have the change order button ticked in their user profile.

Unfortunately, 95% of the your 783 (744) active supplier profiles have that field ticked so not really feasible to remove all those fields certainly in the short term. I would however recommend not to populate with any new suppliers added.

However, I think there could be a way in the change order approval plan to return any cancelled POs back to the requisitioner with advice to receipt & return. I still need to do that test but should be able to do that today.

I think I have found the reason; here is the relevant page from the manual. I need to test in the test site to see which fields in the Supplier Profile governs whether Cancel button appears. We were not aware of this configuration. 

I have run a supplier report. There are 783 active supplier profiles; of these, only 35 do not have any fields populated. The testing will confirm which fields need to be removed.

Jon